SRJC Libraries Collection Development Policy


Santa Rosa Junior College Libraries cultivate dynamic student-centered learning environments designed to foster student success. We create access to quality resources and instruct students in research skills that extend learning, enhance critical thinking, and inspire intellectual discovery. This policy is intended to provide guidance in the development and maintenance of a current, diverse, and balanced collection of library materials.

To fulfill its mission the SRJC Libraries:

  • Support SRJC’s curriculum by selecting, organizing and maintaining resources necessary for current and emerging instructional programs
  • Collaborate with faculty to embed the library into the classroom
  • Create virtual gateways to diverse sources of knowledge
  • Ensure equal access to library programs and resources for learners across the spectrum of educational level, physical ability and location
  • Provide an engaging environment that promotes individual and collaborative learning
  • Evaluate resources and services to ensure future readiness vital to student success
  • Inspire learners with imaginative uses of technology, spaces and resources supporting participation and community engagement


The SRJC Libraries identify relevant resources for the current and anticipated instruction programs at the District and acquire or provide access to them at levels appropriate to the SRJC student population. Items selected reflect diverse heritages and socio-economic backgrounds of students, address a range of learning styles and reading levels, expand student horizons and facilitate learning outside the classroom.

Responsibility for collection development and management is primarily the responsibility of librarian selectors. Selectors develop strong ties to the instructional faculty in their subject/discipline areas. This partnership is vital for building a collection that addresses the District’s unique curriculum for SRJC teaching and learning.

Maintaining the currency and condition of the collections is an important part of collection development. Librarian selectors engage in continual assessment, removal and replacement of materials to ensure the vitality of the library’s collections. Guidelines for selection of materials include:

  • Accuracy
  • Authority
  • Cost
  • Currency or permanent value
  • Demand
  • Durability
  • Objectivity
  • Purpose
  • Reading level
  • Relevance to the mission of the college and its curriculum

There should be the fullest practicable provision of material presenting all points of view concerning the problems and issues of our times, international, national, and local. Books or other reading matter of sound factual authority will not be proscribed or removed because of partisan or doctrinal disapproval. The SRJC Libraries support the principles outlined by the American Library Association’s Library Bill of Rights and Freedom to View policies.




The Santa Rosa Junior College Libraries maintains several art collections of California and college affiliated artists. The Art Collections include the Doyle Library Collection, the Mahoney Library Collection and the Mahoney Library Lending collection. Further questions about the collections can be directed to the Art in Libraries Committee. The Libraries reserve the right to accept or decline all donations.


In order to maintain a relevant and up-to-date library collection that serves the needs of students, faculty and staff, materials must be regularly reviewed and carefully withdrawn. Librarian selectors engage in continuous assessment, removal and replacement of materials to ensure relevancy, accessibility, cost efficiency, appropriate utilization of space and physical appeal of both electronic and hard copy collections.

Instructional faculty are encouraged to review academic program areas and make recommendations for weeding, updating, replacement or expansion of library collections.

Criteria used for withdrawal include:

  • Materials containing outdated or inaccurate information.
  • Superseded editions not containing unique information, data, or providing a historical reference not available in the most current edition.
  • Materials having little/no circulation that are not considered classics or standard titles in their areas.
  • Duplicate copies of low-circulating materials.
  • Materials which do not support the current College curriculum.
  • Items in poor conditions that are beyond reasonable preservation efforts.
  • Materials that require equipment that is unreliable, obsolete, or is no longer available


The Library avoids duplication of material at either Library in print or electronic format, when possible unless duplication is warranted due to the popularity or importance of a title, large numbers of students are required to read the same materials, use of a title by a class or for a special program, or multiple faculty requests.


SRJC Libraries encourage the acquisition of electronic books. Some disciplines are more likely to embrace electronic resources while some are not. The Library understands these differences and encourages the department liaison to acquire materials in the format that most effectively delivers information to the subject area, in question. Beyond subject area criteria for purchasing eBooks include:

  • Accessibility
  • Cost
  • Increased access to all students
  • Platform availability

For ebooks, the default for individual titles purchase options is a single-user perpetual access licenses. Unlimited simultaneous user perpetual access licenses are preferred for packages or for titles with expected high use/ potential for use in a classroom setting.

In some cases, electronic and print resources may be purchased in tandem. Ebooks may duplicate print resources when there is expected high-use across campus locations, there is a cost benefit for purchasing multiple formats, or when different formats meet the needs of off-site, disabled and other user groups.


The Santa Rosa Junior College Libraries accepts gifts and monetary donations for the establishment of its collections. Materials donated to the libraries are reviewed by subject area librarians. Those that are appropriate for the SRJC Libraries collections are processed and cataloged. The Libraries reserve the right to accept or decline all donations. Although we are not able to provide a tax receipt placing a value on the donated materials, a letter will be mailed to the donor noting the number of items received for tax purposes. Contact the acquisitions department to inquire about donations.


The purpose of the Leisure Collection is to promote an appreciation of reading with a collection of fiction and other popular reading materials.


SRJC Library collects current media formats including streaming, that supports the Districts’ curriculum offerings and are in compliance with District policies on accessibility including closed captioning and performance rights.


Open access (OA) materials are digital, online, free of charge, and free of most copyright and licensing restrictions, such as Creative Commons licensing. Open access resources typically permit users to download, copy, print, display, distribute, search, index, and link to the information.

The Libraries support new publishing initiatives such as Open Access that intend to make access to academic materials more affordable and available for our students and faculty. Current efforts include providing direct access to open access resources primarily offered through the Libraries discovery system. Individual title exception can be made for materials key to the curriculum and not available in alternative formats.


SRJC Libraries subscribe to the principles expressed the American Library Association’s "Library Bill of Rights," "Intellectual Freedom Principles for Academic Libraries," "Freedom to Read Statement," Access to Electronic Information, Services, and Networks: an Interpretation of the Library Bill of Rights". The Libraries will collect materials which support curriculum and learning that strive to present varied viewpoints and support the District’s mission of providing access to materials from a diverse range of perspectives.


Periodicals in the format of magazines, newspapers and journals are purchased in print and electronic formats. Preference for purchase will be in electronic format unless otherwise needed to support the curriculum of the District or to make available popular materials for casual reading.


The purpose of this collection is to provide education and information on all aspects of library service, management and professional development related to the District’s core mission. This collection includes core library and information science journal titles. It also includes key monographs in subject areas related to library and information science, information literacy, instructional pedagogy and related library systems technology.


The reference collection is intended to meet the needs of the college community by providing basic reference works in subject areas covered by the curriculum. The reference collection includes both print and electronic materials.


SRJC Libraries houses archival and secondary materials that document Sonoma County and other California counties. The collection houses materials in a variety of formats including books, maps, pamphlets and oversize folios. The Libraries reserve the right to accept or decline all donations.


Course textbooks are not purchased for the general circulating collection due to high student demand, limited financial resources, and frequent revisions to the texts. Some textbooks are provided in the Course Reserves Collection. The Course Reserves service provides access to textbooks and required and supplementary course materials. A selection of course textbooks is provided at both campus libraries. This collection is not exhaustive and is dependent on instructor, department donations and grant funded programs.